Privacy Policy

We collect information you provide directly to us and information collected automatically when you use the Site.

Information you provide:

• Contact form submissions: name, business email address, phone number, company name, and message content.
• AI tool usage: name and email address submitted to unlock AI-generated reports (Compliance Analyzer, Job Description Optimizer, Salary Benchmarking Tool, HR Audit Score, Policy Generator, and Workforce Strategy Roadmap).
• Newsletter sign-ups: email address.
• Scheduling requests: information submitted through our online booking calendar (provided by GoHighLevel / LeadConnector).

Information collected automatically:

• Usage data: pages visited, time on page, referring URL, and browser type, collected via Umami Analytics (a privacy-focused, cookie-free analytics platform).
• Session data: authentication tokens stored in secure HTTP-only cookies when you log in.

We use the information we collect for the following purposes:

• To respond to your inquiries and schedule consultations.
• To deliver AI-generated HR reports and tools you have requested.
• To send our HR Insights Newsletter, if you have subscribed.
• To notify our team of new leads and service inquiries so we can follow up promptly.
• To improve the Site's content, tools, and user experience.
• To comply with applicable legal obligations.

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

We share your information only in the following limited circumstances:

• Service providers: We use trusted third-party services — including GoHighLevel / LeadConnector (customer relationship management, email, and appointment scheduling) and Manus (website hosting and infrastructure) — solely to operate the Site and deliver our services. These providers are contractually prohibited from using your data for any other purpose.
• AI processing: Content you submit to our AI tools is processed by a large language model API to generate your report. Submissions are not used to train AI models.
• Legal requirements: We may disclose information if required by law, court order, or to protect the rights and safety of The Muir Group or others.
• Business transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

We retain contact form submissions and AI tool leads for up to 24 months to allow our team to follow up on inquiries. Newsletter subscriber data is retained until you unsubscribe. You may request deletion of your data at any time by contacting us at contact@themuirgroupllc.com.

The Site uses Umami Analytics, a privacy-respecting analytics tool that does not use cookies and does not collect personally identifiable information. No third-party advertising or tracking cookies are placed on your device.

We use a secure, HTTP-only session cookie solely to maintain your authenticated session if you log in to the Site. This cookie is not used for advertising or cross-site tracking.

Depending on your location, you may have the following rights regarding your personal data:

• Access: Request a copy of the personal information we hold about you.
• Correction: Request that we correct inaccurate or incomplete information.
• Deletion: Request that we delete your personal information, subject to legal retention requirements.
• Opt-out: Unsubscribe from our newsletter at any time using the unsubscribe link in any email.

To exercise any of these rights, please contact us at contact@themuirgroupllc.com. We will respond within 30 days.

We implement industry-standard security measures, including encrypted data transmission (HTTPS/TLS), secure HTTP-only cookies, and access controls, to protect your personal information. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

The Site is not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us immediately.

The Site may contain links to third-party websites, including LinkedIn. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies.

We may update this Privacy Policy from time to time. When we do, we will revise the "Last Updated" date at the top of this page. We encourage you to review this policy periodically. Continued use of the Site after any changes constitutes your acceptance of the updated policy.

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us: